Agenda Date: 10/04/2022
Subject:
Title
Resolution 58-2022: Confirming city council's support of a Yes vote on Ballot Question 3E seeking voter approval by the registered electors of the City of Littleton to remove procurement provisions from the city charter and move the procurement provisions to the city code
Body
From:
James L. Becklenberg, City Manager
Prepared by:
Lucy Lucero, Executive Assistant
PURPOSE:
Does council wish to execute a resolution in support of Littleton Ballot Question 3E?
PRESENTATIONS:
Staff Presenter(s): Reid Betzing, City Attorney
Additional Presenter(s): N/A
SUMMARY:
The Colorado Fair Campaign Practices Act (FCPA) allows the City Council to pass a resolution voicing their position on any ballot measure referred to the voters. City Council referred ballot measure 3E to the voters on August 16, 2022.
The City of Littleton's procurement regulations date back to the 1950s and are no longer in line with municipal procurement best practices. Section 97 of the Littleton Charter requires the city to compose and advertise competitive bids for supplies, materials, or equipment in excess of $1,500 while also requiring awarding the bid to the lowest bidder without regard to performance, timing, and best practices.
Section 100 of the Littleton Charter requires that any capital asset over $5,000 must be competitively bid. Council reviewed the procurement policies of 17 home rule cities and found that Littleton's requirement of $5,000 was the lowest threshold of all surveyed cities.
Section 103 of the Littleton Charter requires any contract exceeding two years in duration to be reviewed and approved by city council. This requirement does not apply to software license agreements. Many city capital construction projects can easily exceed two years when the warranty period is included in the duration of a contract.
Moving the capital procurement thresholds to the city code will allow council to review and revise the thresholds over time as...
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