Agenda Date: 04/07/2020
Subject:
Title
Ordinance 09-2020: An ordinance on second reading amending Ordinance No. 25, series of 2019, known as the Annual Appropriation Bill
Body
Prepared By:
Tiffany Hooten, Finance Department
POLICY QUESTION:
Does city council support amending the 2020 annual appropriation for the carryover of 2019 encumbered funds?
PRESENTATIONS:
Staff Presenter(s): Tiffany Hooten, Finance Director
Additional Presenter(s): N/A
SUMMARY:
During the year, departments issue purchase orders for projects, goods, or services to encumber funds for these projects. There are several projects and/or services that may not be completed in the fiscal year in which they were budgeted, or goods may not have been received by December 31 of the budget year leaving an open purchase order amount at the end of the year. Staff believes it to be of sound financial practice to re-appropriate open purchase orders at the end of each year in the following budget year.
This action is to appropriate funds; staff will be managing expenditures related to these projects/services.
PRIOR ACTIONS OR DISCUSSIONS:
The list of encumbrances was reviewed at study session held on February 18, 2020.
Passed on first reading at regular city council meeting on March 3, 2020.
ANALYSIS:
Staff Analysis
There are 97 open purchase orders or encumbered funds for projects, goods, or services from the 2019 budget that need to be carried over to the 2020 budget for the listed funds below. Each purchase order or encumbrance is associated with a specific project, good, or service that was not completed in the 2019 fiscal year. This ordinance will formally appropriate these funds.
A complete list of the open purchase orders for all funds as of December 31, 2019 is attached.
General Fund
A few noted items in the General Fund are city-wide organization development, revitalization incentive grants, funding towards council goals, transportation design standards, upgrade and/or replacem...
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