Agenda Date: 04/21/2020
Subject:
Title
Ordinance 15-2020: An ordinance on second reading approving a five-year lease with Pitney Bowes to provide a postage meter and related services to the city
Body
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Prepared by: |
Colleen L. Norton, City Clerk |
PURPOSE:
Does city council support approval of a five-year lease with Pitney Bowes for a postage meter and related postage services to the city.
PRESENTATIONS:
Staff Presenter(s): Mark Relph, City Manager
Additional Presenter(s): N/A
SUMMARY:
The city entered into a 51-month lease with Pitney Bowes in 2011 and renewed a 48-month lease in 2016. The clerk’s office reviewed proposals from two other local companies and Pitney Bowes; Pitney Bowes was able to provide a lower per-month rate.
PRIOR ACTIONS OR DISCUSSIONS:
Passed on first reading on April 7, 2020.
ANALYSIS:
Staff Analysis
Pitney Bowes was determined the most cost-effective choice.
Council Goal, Objective, and/or Guiding Principle
Selection of the most cost effective provider aligns with Financial Sustainability.
Fiscal Impacts
Entering into the new 60-month lease will reduce the monthly payment to $466.64 from the current rate $486.52 per month.
Alternatives
1. Approve the lease and maintain current mail/postage services to city departments
2. Don’t approve the lease and direct staff to research other postage options
STAFF RECOMMENDATION:
Staff recommends approval of the proposed five-year lease with Pitney Bowes.
PROPOSED MOTION:
Proposed Motion
I move to approve the ordinance on second reading approving a five-year lease with Pitney Bowes to provide a postage meter and related services to the city.