Agenda Date: 10/15/2019
Subject:
Title
Resolution 57-2019: Approving an Intergovernmental Agreement between the City of Littleton and the Colorado Department of Transportation for reimbursement of costs associated with operation and maintenance of traffic control devices on state highways within the city limits
Body
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Prepared by: |
Brent Thompson, City Engineer |
PURPOSE:
To approve and Intergovernmental Agreement (IGA) between the City of Littleton and the Colorado Department of Transportation (CDOT) for reimbursement of costs associated with operation and maintenance of traffic control devices on state highways within the city limits.
PRESENTATIONS:
Staff Presenter(s): N/A
Additional Presenter(s): N/A
SUMMARY:
For the past 45 years, the city has entered into contracts with CDOT for reimbursement of costs associated with the operation and maintenance of traffic control devices on state highways within Littleton, per Senate Bill No. 8 of 1974. This law requires CDOT to assume these costs.
CDOT does not have the necessary equipment and staff to perform this obligation so it contracts with Littleton for the performance of these duties. The reimbursement rate was negotiated by the Public Works Director. An annual amount of $45,240 was agreed to with the state for the five-year term of the agreement.
PRIOR ACTIONS OR DISCUSSIONS:
Similar agreements with CDOT have been in place since 1974, and are renewed every five years.
ANALYSIS:
Staff Analysis
Staff supports this resolution and finds that city operation and maintenance of the traffic control devices on state highways within the city limits is in the city’s best interest in order to provide the public with safe and efficient traffic control operations along critical transportation corridors.
Council Goal, Objective, and/or Guiding Principle
This IGA meets Goal 2: Financial Sustainability/Objective 1: Evaluating and prioritizing existing programs and services for efficient and effective use of resources through a review of the cost for this service, which was found to be equivalent to the reimbursement provided by CDOT. This project further aligns with the Guiding Principle CONNECTED by providing physical mobility through safe and efficient traffic operations along critical transportation corridors within the city.
Fiscal Impacts
CDOT will reimburse Littleton $45,240 per year for maintenance of the traffic control devices on state highways within the city limits. Staff conducted a cost of services analysis and found the reimbursement amount to be in line with the cost of labor, materials, and equipment necessary to provide the scope of work outlined in the agreement.
Alternatives
Should this agreement not be approved, CDOT would take over operation and maintenance of the traffic control devices on the state highways within the Littleton city limits. This would greatly reduce the flexibility that city has to adjust signal timing as needed for congestion mitigation, special event management, and emergency operations. The city would be reliant upon CDOT to respond to requests for timing adjustment and emergency situations, which are currently handled efficiently and promptly by city staff.
STAFF RECOMMENDATION:
Staff recommends approval of the IGA between the City of Littleton and CDOT for reimbursement of costs associated with operation and maintenance of traffic control devices on state highways within the city limits.
PROPOSED MOTION:
Proposed Motion
I move to approve the resolution approving an Intergovernmental Agreement between the City of Littleton and the Colorado Department of Transportation for reimbursement of costs associated with operation and maintenance of traffic control devices on state highways within the city limits.