Agenda Date: 07/16/2019
Subject:
Title
Ordinance 20-2019: Second introduction of an ordinance approving an Equipment Lease Agreement with Wells Fargo through Lewan Technology for print technology, software, and services
Body
Prepared by:
Tiffany Hooten, Finance Director and Ashley Bolton, Information Technology Director
PURPOSE:
Does city council support an Equipment Lease Agreement with Wells Fargo through Lewan Technology, leveraging the Sourcing Alliance cooperative agreement for print technology, software and services?
PRESENTATIONS:
Staff Presenter(s): Tiffany Hooten, Finance Director and Ashley Bolton, IT Director
Additional Presenter(s): N/A
SUMMARY:
Copiers and desktop printers are located throughout city buildings for use by employees. In February 2019, Lewan Technology did an extensive assessment of the copiers, printers, fax machines, scanners and wide format systems spread across all city buildings. Part of the assessment was end-user interviews to understand the challenges and areas of opportunity for optimization and standardization of the technology platform for the City of Littleton. The end goal of this assessment was to provide a three-year roadmap for:
? Device consolidation, optimization, standardization, and efficiencies
? Centralize management of technology across entire city - leverage buying power/economies of scale
? Single source vendor responsible for all print (uptime and supplies) within the city
? Reduce AP/departmental burden with customizable invoice(s) for all service and consumable supplies
? Improved visibility into print trends and costs
? Outsource desktop printer support and toner fulfillment instantly reducing Help Desk calls
? Create a greener workplace with Lewan's Toner Recycling Program
? Secure print environment with "Follow You" print release
? Reduce security threats by eliminating obsolete print devices that no longer accept firmware updates
? Reduce waste and carbon footprint by applying print polic...
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