Agenda Date: 07/09/2019
Subject:
Title
Quarterly Priority Based Budgeting Update
Body
Presented By:
Tiffany Hooten, Finance Director
PURPOSE:
Staff is updating council quarterly on the progress of Priority Based Budgeting (PBB).
PRESENTATIONS:
Staff Presenter(s): Tiffany Hooten, Finance Director
Samma Fox, Assistant to the City Manager
Additional Presenter(s): N/A
SUMMARY:
PBB was initiated in 2018 with the help of contractor Resource X. After being noted as one of the fastest implementers, city staff continues to pave the way for PBB. Using Resource X's Blue Print, staff went a step further and created the PBB Blue Print Program Review template. Littleton's Blue Print template has been shared with other PBB implementers and has been recognized as a best practice for PBB implementers.
With initial implementation complete, staff has focused on further defining the program inventory and system setup, and implementing the PBB Blue Print. During 2019, departments are reviewing 2-3 programs using the PBB Blue Print and Program Review template. The Blue Print helps provide guidance and continuity as departments review their programs. Expected outcomes of this review are discussions of efficiencies, sourcing opportunities, service levels, and funding options.
Phase 1 included assessing program needs and indicating potential changes by allowing the departments to describe the program, meet with internal staff to identify current service levels and/or key performance indicators, assess the need of the program and understand challenges if the program was discontinued. In addition, departments were tasked with identifying potential opportunities such as outsourcing/insourcing, increasing efficiencies, adjusting service levels, and identifying potential revenue opportunities. This phase was completed by departments in April.
The city is in Phase 2 of the PBB program review which asks departments to contact other entities to gather information on potential...
Click here for full text