Agenda Date: 03/05/2019
Subject:
Title
Resolution 20-2019: adopting the City Council Travel and Reimbursement Policy
Body
Presented By:
Mark Relph, City Manager
REQUESTED COUNCIL ACTION:
Does city council support adoption of a council travel and reimbursement policy?
BACKGROUND:
In a prior study session, council discussed a reimbursement policy for council members for discretionary public outreach efforts. The Mayor and City Manager have brought forward a proposed addition to the city council's travel reimbursement policy; specifically adding section C. Other Expenses Eligible for Reimbursement.
PRIOR ACTIONS OR DISCUSSIONS:
Council discussed this policy at the February 12, 2019 study session. The attached policy highlights the addition of wording related to the Colorado Fair Campaign Practices Act as well as the addition of "but not limited to" in section C.
A question was raised at the study session as to the level of effort the Communications Department may assist individual council members in their public outreach programs. Listed below are the recommended steps staff believes could be taken without interfering with the established priorities and work plan.
1. Communications Department staff will create a one-time print template for an invitation that is suitable for mailing so that the information is consistent (council member name, date, time, location, topics/speakers) and that the city's logo and brand are reinforced. The council member can then print a copy or send the digital file to a private printing company and order what is needed. Stamps can be purchased or the invitations can be metered and the council member may seek reimbursement from the Finance Department for the cost of printing and postage.
2. Communications Department staff will create a print template for the Littleton Report, i.e. "Upcoming Council Outreach Meetings." Staff will provide council the schedule for the Littleton Report with the deadlines and mail delivery dates.
3...
Click here for full text