Agenda Date: 08/28/2018
Subject:
Title
Priority Based Budgeting Review
Body
Presented By:
Tiffany Hooten, Finance Director and Chris Fabian, Co-Founder, Resource X
BACKGROUND:
The long-term financial sustainability of the city has necessitated deferring many operating and capital requests. The 2018 and 2019 budgets are no exception. For this reason, council supported staff's pursuit of Priority Based Budgeting (PBB) as a comprehensive approach for the city to evaluate and align programs with council priorities.
The city contracted with Resource X (formerly the Center for Priority Based Budgeting), a Colorado company, who provides priority based budgeting tools and guides organizations through the implementation process. The Finance Department and City Manager's Office are managing the process internally in conjunction with a multi-departmental steering committee. Staff has followed an aggressive implementation timeline and is one of Resource X's few 6 month implementers (most organizations take 18 months).
PRIOR ACTIONS OR DISCUSSIONS:
PBB was discussed at the council study session on January 9, 2018.
STAFF ANALYSIS:
Chris Fabian will review Littleton's current program inventory and provide examples of how the information can be used. The next steps for the city team (outlined in the attached Gantt chart) include:
1) Initial Setup (2018)
o Defining programs has allowed staff to better understand resource allocations
o Staff will work to finalize the initial system setup
o Staff continues to review and refine the program data
2) Incorporate the Vision Council Imperative
o The "Envision Littleton" formal document will be incorporated into PBB
o Council will meet at a workshop in January 2019 to set goals related to the vision
o Programs will then be rated against the updated goals
o Departments will have the opportunity to refine their programs
3) First Year Implementation (2019)
o Directors will be tasked with evaluating three programs through the PBB...
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