Agenda Date: 11/07/2017
Subject:
Title
An ordinance on second reading amending the 2017 Littleton Stormwater and Flood Management Utility Budget
Body
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Presented By: |
Keith Reester, Acting Public Works Director |
POLICY QUESTION:
Does city council support an amendment to the 2017 budget of the Stormwater and Flood Management Utility Enterprise?
BACKGROUND:
In 2014, The City of Littleton entered into an agreement (IGA No. 14-05.06) with Urban Drainage and Flood Control District (UDFCD) to design and construct stream stabilization along Jackass Gulch, on the north side of Mineral Avenue from approximately Jackass Hill Road and South Windermere Street [Resolution 52- 2014]. UDFCD is the lead organization and is responsible for contractor selection and project management.
Just in the last few weeks, UDFCD has approached the city and requested special consideration for additional funding and reprioritization of jointly funded projects to address what is considered to be a critically sensitive issue. Several properties along West Jamison Street are experiencing severe erosion in their backyards, some of which is threatening the structures themselves. The residents in this area are very concerned about the rate of erosion.
In addition, in 2013, construction of habitat improvements of the South Platte River in South Platte Park began, which is downstream of Jackass Gulch. There is concern these river improvements may be jeopardized by relatively high volumes of sediment entering the river from erosion along Jackass Gulch. The independent project on the South Platte River is now complete, but concerns with sediment from Jackass Gulch remain. The City has been contacted regularly by adjacent property owners to determine the status of the Jackass Gulch stabilization project.
Escalating construction costs for stream stabilization work, and recent expenditures by the City for urgent repairs at Lee Gulch at Broadway, has led to the need for additional funds in order to meet the previously proposed 2017 funding match with UDFCD for Jackass Gulch.
STAFF ANALYSIS:
Staff and UDFCD have evaluated various funding scenarios for this project, and negotiated a construction cost with a selected contractor. The original funding contribution from the City of Littleton for 2017 was planned to be $200,000, matched equally by UDFCD. In order to meet the total budget required, UDFCD has also located additional funds for calendar year 2018. The City has likewise included $175,000 in the 2018 budget request for this project. To begin construction this fall and address this urgent erosion that threatens homes, funds are necessary to be in place later this fall, including Littleton’s contribution. UDFCD cannot contribute more than 50% of project costs per year in accordance with the IGA. The total remaining construction and engineering costs for this project is approximately $1.1 million with nearly $200,000 previously spent on design and some preliminary work.
The City of Littleton paid $225,000 to UDFCD in 2014 for this project. An additional $200,000 was budgeted in 2017; however, a portion of this appropriation was required to fund emergency repairs at Lee Gulch and Broadway from 2016. This unforeseen expense has resulted in less funding available for the project at Jackass Gulch.
In their five-year plan, UDFCD allocated $200,000 for Little’s Creek at Gallup/Peakview in 2017. These funds will be transferred to Jackass Gulch due to its urgency and readiness for construction.
FISCAL IMPACTS:
Littleton’s contribution will come from the Stormwater and Flood Drainage Utility Enterprise.
UDFCD and Littleton contribution amounts and percentages are proposed as follows:
|
UDFCD 2014 |
50% |
$225,000 |
|
City of Littleton 2014 |
50% |
$225,000 |
|
|
|
|
|
UDFCD 2017 |
50% |
$200,000 |
|
City of Littleton 2017 |
50% |
$200,000 |
|
|
|
|
|
UDFCD 2018 |
50% |
$175,000 |
|
City of Littleton |
50% |
$175,000 |
|
Total |
100% |
$1,200,000 |
|
2017 Stormwater Utility funds currently appropriated |
$100,000 |
|
2017 additional funds requested |
$100,000 |
The estimated project needs are as follows:
|
Design |
$159,500 (spent) |
|
Environmental |
$12,600 (spent) |
|
Invasive Tree Removal and Culvert Site Clean |
$18,869 (spent) |
|
Construction |
$850,000 (in negotiations) |
|
Engineering / Construction Management |
$141,920 (in negotiations) |
|
Contingency |
$100,000 |
|
Total |
$1,282,889 |
Although the funding request is still short $82,889, it is anticipated that negotiations with contractors and consulting engineers will result in cost savings and the final cost will be $1.2 million.
The revised estimated ending cash balance of the Stormwater and Flood Management Utility Enterprise for 2018 is $167,256.
STAFF RECOMMENDATION:
Staff recommends approval of an amendment to the Stormwater and Flood Management Utility Enterprise 2017 budget of $100,000.
Proposed Motion
I move to approve on second reading an ordinance amending the 2017 Littleton Stormwater and Flood Management Utility Budget for Jackass Gulch repairs.