Agenda Date: 05/06/2025
Subject:
Title
Resolution 18-2025: Approving the first amendment to a construction agreement with E&M Concrete, LLC for the 2024 Miscellaneous Concrete Project, City Project No. 24-05
Body
From:
James L. Becklenberg, City Manager
Prepared by:
Brent Soderlin, Director of Public Works & Utilities
Brent Thompson, City Engineer
Kimberly Dall, Assistant City Engineer
Matthew Matuszewski, CIP Manager
Presentations:
N/A
PURPOSE:
Does city council support Approving a Construction Contract Amendment with E&M Concrete, LLC for the 2024 Miscellaneous Concrete Project, City Project No. 24-05 to retroactively align the work completed with the expenditure amount authorized in the contract?
LONG-TERM OUTCOME(S) SERVED:
Safe Community; High-Quality Governance
DISCUSSION:
The City of Littleton's Public Works Department has a pavement management program that includes performing concrete repairs before surface sealing or resurfacing projects. By replacing concrete ahead of these preservation efforts, we enhance drainage, create a stable edge for sealing or paving, and ultimately increase the value of our preservation projects.
On June 5, 2024, the city advertised the 2024 Miscellaneous Concrete Project. Bids were opened on June 21, 2024. After reviewing the submissions, staff determined that E&M Concrete, LLC was the lowest and most qualified bidder. Work on the project began in early September and concluded in mid-December 2024.
However, during the project, a mistake occurred when staff conducted work outside the initial project scope due to a calculation error in project quantities. Once this was discovered, work was halted to avoid further cost overruns. Although this work was outside the contractor's original scope, it was necessary to repair unsafe conditions and would have needed to be addressed in a future project.
Staff acknowledges that performing work without an amended contract conflicts with the City's procurement policy. While the ...
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