Agenda Date: 12/09/2025
Subject:
Title
Project Management Information System (PMIS) overview and dashboard
Body
From:
James L. Becklenberg, City Manager
Prepared by:
Adrienne Burton, Director of Major Projects
Presentations:
Adrienne Burton, Director of Major Projects
Will Brawn, Deputy Director, Information Technology
Genevieve Van Buhler, Principal Business Analyst, Information Technology
PURPOSE:
The purpose of this study session is to introduce City Council to Littleton's new Project Management Information System (PMIS), built on Smartsheet Enterprise and supported by strong cross-departmental governance. The PMIS represents a foundational modernization in how the City manages, monitors, and communicates project information across departments.
The system unifies project intake, planning, reporting, and financial oversight into a single source of truth-integrating automation, standardized workflows, role-based data governance, and GIS-enabled public transparency. This presentation outlines the system's structure, tools, governance model, early pilot projects, and the roadmap toward citywide rollout and a public-facing dashboard in Spring 2026.
The timing is significant: as Littleton prepares for major capital initiatives-including Project Downtown, facilities modernization, mobility investments, and future cycles of capital financing-the PMIS provides the consistency, transparency, and performance management needed to support informed decision-making and strengthen public trust.
LONG-TERM OUTCOME(S) SERVED:
High-Quality Governance
DISCUSSION:
Overview of the PMIS
A Project Management Information System (PMIS) is a centralized digital platform used to plan, track, manage, and report on projects throughout their lifecycle. While the City has used project management tools in the past, the new PMIS elevates these functions into a unified, enterprise-wide system that standardizes how projects are created, evaluated, monitored, and communicated.
Bui...
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