Agenda Date: 05/06/2025
Subject:
Title
Ordinance 03-2025: An ordinance on second reading approving a five-year master agreement with Xerox Corporation for print technology, software, and services
Body
From:
James L. Becklenberg, City Manager
Prepared by:
Scott Rogers, IT Director
Presentations:
N/A
PURPOSE:
Does city council support approving a Master Agreement with Xerox Corporation, leveraging the National Association of State Procurement Officials (NASPO) ValuePoint cooperative agreement for Multi-Function Devices and Related Software, Services, and Cloud Solutions?
LONG-TERM OUTCOME(S) SERVED:
High-Quality Governance
DISCUSSION: This agreement will continue to position the City of Littleton towards more efficient printing and scanning operations while improving our environmental sustainability:
* Device consolidation, optimization, standardization, and efficiencies
* Centralize management of technology across entire city - leverage buying power/economies of scale
* Single source vendor responsible for all print (uptime and supplies) within the city
* Reduce AP/departmental burden with customizable invoice(s) for all service and consumable supplies
* Improved visibility into print trends and costs
* Outsource printer support and toner fulfillment reducing Help Desk calls
* Create a greener workplace with Xerox's Toner Recycling Program
* Secure print environment with badge-activated print release
* Reduce security threats by eliminating obsolete print devices that no longer accept firmware updates
* Reduce waste and carbon footprint by applying print policies city-wide
* Leverage existing content management investment (Laserfiche) with city-wide user adoption through user experience at Xerox MFP devices
A Master Agreement with Xerox will provide a mechanism to lease multi-function copiers, printers, and software across the organization. By supporting the fleet of desktop printers through a Master Agreement, Xerox will offload the service, s...
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