Agenda Date: 05/19/2020
Subject:
Title
Ordinance 21-2020: An ordinance on second reading approving a five-year agreement with Tyler Technologies for a new Municipal Court Management System
Body
Prepared by:
Staff
PURPOSE:
To gain council's approval of a five-year agreement for the installation, maintenance and support of a new Court Management System.
PRESENTATIONS:
Staff Presenter(s): Danielle Trujillo, Court Administrator and
Reid Betzing, City Attorney
Additional Presenter(s): N/A
SUMMARY:
The Information Technology department through a strategic partnership with the Municipal Court has allowed the city to secure the best possible solution to maximize court efficiency and to serve the community.
The new Court Management System, will:
* Bring an antiquated paper processes into the 21st century
* Meet new state demands by automatically reminding defendants of upcoming appearances
* Provide online resolution to defendants, eliminating their need to appear in person
* Sustain online payments and allow defendants to choose payment plans
* Remove an outdated, unsupported server which currently presents a high-risk security issue for the entire city
* Move toward hosted web-based solutions, saving IT time and resources
* Integrate with essential criminal justice partner data, saving critical work time for the City Attorney's office
* Provide finance with electronic reporting that meets their current needs and potential integration to eliminate duplicate data entry
PRIOR ACTIONS OR DISCUSSIONS:
During the 2019 budget process council approved $150,000 for the implementation of a new court software. Due to staffing changes in both the court and information technology departments, this project was requested for re-appropriation during the 2020 budget process and approved by council. The importance of a new court software was also raised by both the court administrator and judge during the 2019 council orientation sessions.
Passed on first read...
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