Agenda Date: 08/26/2025
Subject:
Title
City Facilities Condition Assessment Report
Body
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From: |
James L. Becklenberg, City Manager |
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Prepared by: |
Brent Soderlin, Director of Public Works & Utilities |
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Julie Rotter, Facilities Manager |
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Heather Ferrari, Executive Assistant, Public Works |
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Presentations: |
Brent Soderlin, Director of Public Works & Utilities |
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Julie Rotter, Facilities Manager |
PURPOSE:
To provide an overview of the Facilities Conditions Assessment (FCA) for city owned buildings, discuss the findings, and make recommendations for future actions.
LONG-TERM OUTCOME(S) SERVED:
High-Quality Governance
DISCUSSION:
Historically, minimal funding has been and allocated for facility investments. Although the city has managed without a Facilities Master Plan, integrating facility needs with the city’s Capital Improvement Program (CIP) 5-year plan is important to ensure long-term service continuity.
In the past, an annual budget of approximately $1 million to $3 million has been designated for capital projects. However, initial assessments by the FCA indicate that additional funding will be necessary each year to effectively address deferred maintenance and replacement requirements. Detailed implementation plans will be developed as part of a future Facilities Master Plan (FMP).
As our buildings age, maintenance becomes increasingly challenging. An FMP is essential to ensure funds are allocated and align with our strategic goals.
BACKGROUND:
In 2024, the City of Littleton contracted with Alpha Facilities Solutions to conduct a comprehensive facilities condition assessment. This evaluation encompassed over 38 city-owned structures, including 18 significant buildings that house city employees and are frequented by citizens. The assessment covered approximately 324,000 square feet, featuring key sites such as the Littleton Museum, Town Hall Arts Center, and the Littleton Center. The primary goals of this assessment were to identify current and future maintenance needs, anticipate funding requirements, and prioritize backlog maintenance. The total land area assessed amounted to 97 acres, with an insured value of $80 million for the buildings alone.
Prior Actions or Discussions
N/A
FISCAL IMPACTS:
The Facilities Advisory Committee (FAC) identifies nearly $20 million in current backlog maintenance. At the current capital investment rate, this backlog is projected to grow to approximately $34 million in five years. A broader discussion is necessary to consider the renovation or replacement of certain city facilities.
STAFF RECOMMENDATION:
Continue working on existing infrastructure projects such as:
• Geneva Lodge
• Belleview Service Center
• Museum
• Town Hall Arts Center
• Art Depot property
It is recommended that the city prioritize the development of a comprehensive Facility Master Plan (FMP). This plan should identify high-priority city facilities in need of renovation or replacement.
Following the completion of the FMP, the city should formulate a detailed plan to address the renovation or replacement of identified high-priority facilities. This plan should include timelines, budgets, and specific actions required.
The city should undertake a review of various debt options to fund the necessary improvements or replacements of facilities. This should include an analysis of potential financing methods, such as bonds, loans, and public-private partnerships, to ensure sustainable funding solutions.
ALTERNATIVES:
Maintain the current approach. This would involve reacting to breakdowns, resulting in more frequent outages for building users and a rapidly growing backlog of deferred maintenance at a higher cost