Agenda Date: 05/21/2024
Subject:
Title
Resolution 70-2024: Approving a construction contract between the City of Littleton and Spectrum General Contractors, Inc. for the renovation and historic preservation of Geneva Lodge
Body
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From: |
James L. Becklenberg, City Manager |
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Prepared by: |
Julie Rotter, Facilities Manager |
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Presentations: |
Brent Soderlin, Interim Director of Public Works & Utilities |
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Julie Rotter, Facilities Manager |
PURPOSE:
Does council support approving a contract with Spectrum General Contractors, Inc. for exterior rehabilitation work to the Geneva Lodge facility?
LONG-TERM OUTCOME(S) SERVED:
Vibrant Community with a Rich Culture
DISCUSSION:
The Geneva Lodge exterior siding, windows, and brickwork have deteriorated and need replacing to weatherproof and preserve the structure. The scope includes replacing exterior wood siding and trim, exterior masonry, 10 exterior wood doors, 105 historic and non-historic wood windows and site drainage improvements. Early estimates indicated the project could potentially be a $800K - $900K project.
City staff initiated the grant application process in 2021 to obtain a State Historic Fund Grant for the scope of work; Facilities Management secured a $250,000 Grant from the Colorado State Historical Fund (SHF) to assist with a portion of the overall expense. SHF awarded us the grant on June 1, 2023. Once the grant was accepted by City of Littleton in December 2023, a Request for the Proposal (RFP) process was initiated. A formal sealed bid process/evaluation was followed, and the bidder recommended by staff is Spectrum General Contractors, Inc.
BACKGROUND:
The Geneva Lodge is owned by the City of Littleton. The Craftsman-style frame building was built in the 1920s and was the centerpiece of the farm that was on the property, owned by Mr. and Mrs. Sweet and their Romoco Poultry Farm. In later years, the Geneva Association owned the building until the City of Littleton purchased the property in 1975. The Geneva Lodge building was headquarters for the city's Youth Employment Service and the Arapahoe County League of Women Voters for a while and eventually was used just for storage. Twenty years later it had fallen into such disrepair that the city made plans to demolish it. Members of the Second Century Fund (now Historic Littleton, Inc.) persuaded the city to stabilize the structure until a use could be found.
In 1997, Littleton architect David Fisher arranged with city council to renovate the building with his costs applied to lease credits from the city. Fisher and Associates renovated the interior into an architectural office studio layout with period-accurate interior finishes and woodwork. In December 2020, the lease expired, and Fisher and Associates moved out of the building.
On September 1, 1998, city council approved Resolution 38-1998, approving the building as a 1920s Historic Landmark. In 1999, the building was honored by being listed on the National Register of Historic Places. The building has been used for many purposes and has been unoccupied at times; the city’s Public Works Engineering staff are the current occupants.
Additionally, Historic Littleton Inc. (HLI) is meeting at Geneva Lodge for monthly board meetings, and many outdoor summertime Western Welcome Week activities are also held at this site for the community to enjoy.
Prior Actions or Discussions
N/A
FISCAL IMPACTS:
Pursuant to the city’s new Procurement Policy, all contracts exceeding $500,000 must be approved by city council.
The contract amount is $693,695. The detailed line items in the scope of work are:
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Rehabilitate Wood Siding and Trim |
$ 106,850 |
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Rehabilitate Masonry |
$ 80,625 |
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Rehabilitate Wood Doors |
$ 27,465 |
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Rehabilitate Wood Windows |
$ 218,965 |
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Replace Non-historic Windows |
$ 212,690 |
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Rehabilitate Roof and Site Drainage |
$ 47,100 |
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$ 693,695 |
The grant funded portion is $250,000 and the city’s portion will be funded from 3A Funds.
STAFF RECOMMENDATION:
Staff recommends approval of the Construction Contract with Spectrum General Contractors, Inc.
ALTERNATIVES:
1. Approve the contract to maintain and enhance Geneva Lodge’s maintenance, upkeep, and historical value; or
2. Don’t approve this contract which will result in aging of the structure; weather will continue to deteriorate the exterior and potentially impact the interior conditions and potential loss of grant funds.
PROPOSED MOTION:
Proposed Motion
I move to approve Resolution 70-2024 approving a construction contract between the City of Littleton and Spectrum General Contractors, Inc. for the renovation and historic preservation of Geneva Lodge.