Agenda Date: 08/21/2018
Subject:
Title
A resolution to approve the release of $100,000 in funding for advance design of 2019-2020 South Suburban Parks & Recreation projects in partnership with Littleton in accordance with a budget proviso
Body
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Presented By: |
Keith Reester, Public Works Director |
REQUESTED COUNCIL ACTION:
Does city council support a resolution to approve the release of $100,000 in funding for advance design for 2019-2020 South Suburban Parks & Recreation projects in partnership with Littleton in accordance with a budget proviso?
BACKGROUND:
In the 2018 Budget adoption process a budget proviso was attached to releasing $100,000 in open space funds to support advance design for South Suburban Parks & Recreation (SSPR) projects impacting Littleton. This item requests City Council approval of the release of these funds to complete designs in 2018 for 2019 projects.
SSPR has requested $80,000 in planning and design funds for the 2018 shared capital improvement projects. The Five-Year Shared Capital Improvement Plan with the City of Littleton is attached. This plan does not include requests for South Platte Park, Hudson Gardens, or Mary Carter Greenway. This funding will allow for SSPR planning staff, with the help of consultants, to plan and design the projects outlined on the Five-Year Plan.
SSPR has requested that the $100,000 in design funds in the City of Littleton Open Space budget that we held with a budget proviso by Council be released to complete designs for 2019 work. The table shows $80,000 in request, city staff is also recommending releasing the additional $20,000 in design funds to support work related to immediate design needs to support the city’s new property acquisition - the Superchi property in the river corridor. The detail of this work is still yet to be determined but acting in the near term will be necessary to assure safety and security of the site while more significant design work is completed for both Reynolds Landing and the newly acquired parcel.
SSPR will also be requesting the City of Littleton to be the applicant for one Arapahoe County Open Space grant in 2019 and 2021. The District will provide grant writing and administration if the grants are awarded; this practice has a long track record of partnership for both organizations and supports community goals.
The attached summary of projects covers 2018-2023 and encompasses all projects where Littleton is a direct funding partner; the table also shows SSPR and Arapahoe County Open Space grant projections. Staff has included a column showing the alignment of individual projects with the adopted City of Littleton and South Suburban Parks & Recreation District’s adopted Master Plans. A copy of the Goals section the adopted City of Littleton Open Space and Recreation Plan is included; the plan was adopted by City Council in June 2016.
PRIOR ACTIONS OR DISCUSSIONS:
A discussion was held with council at the August 14, 2018 study session regarding the specific projects.
STAFF ANALYSIS:
City staff from Public Works and Community Development meets with SSPR staff quarterly to review projects in design, construction, and funding cycles.
Beginning in 2018, SSPR has undertaken a new approach to delivering projects. Historically, SSPR has sought to design and execute projects in the same calendar year, with the increased technical components of projects and community review and permitting this cycle limited effectiveness and projects often carried over from year to year. The new strategy seeks to complete design development level or construction drawings on the projects by October of the preceding year in order to set budgets for construction in following year. The new approach being undertaken by SSPR is in line with City of Littleton approaches to designing and delivering projects undertaken by the city. Each year SSPR, in conjunction with city staff, will develop a design budget to be included in the annual request for funds, this design callout will allow for more clear transparency of project costs and delivery.
OPTIONS/ALTERNATIVES:
Approve the resolution as presented and move forward with the design of the open space projects as discussed.
Not approve the resolution and delay open space projects.
FISCAL IMPACTS:
Funds in the amount of $100,000 are currently in the 2018 budget with said budget proviso.
STAFF RECOMMENDATION:
Staff recommends approval of the resolution as presented.
PROPOSED MOTION:
Proposed Motion
I move to approve resolution #48-2018, and the release of $100,000 in funding for advance design of 2019-2020 South Suburban Parks & Recreation projects in partnership with Littleton in accordance with a budget proviso.