Agenda Date: 11/18/2025
Subject:
Title
Resolution 115-2025: Approving a construction contract with Tryg Group, LLC for the Museum HVAC Replacement Project, City Project No. FAC 75
Body
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From: |
James L. Becklenberg, City Manager |
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Prepared by: |
Brent Soderlin, Director of Public Works & Utilities |
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Julie Rotter, Facilities Manager |
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Dylan Malewska, Facilities Manager - Museum |
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Presentations: |
N/A |
PURPOSE:
Public Works and the Littleton Museum is seeking Council approval to award a contract to Tryg Group, LLC to replace the Museum’s mechanical systems. This project will address climate control and operational problems caused by the current aging system.
LONG-TERM OUTCOME(S) SERVED:
Vibrant Community with a Rich Culture; High-Quality Governance
DISCUSSION:
The Littleton Museum, partnering with Public Works and Finance, advertised a Request for Proposals to procure contractors services for the mechanical replacement project on August 12, 2025. Staff reviewed four proposals for qualifications, experience, schedule, and approach. Staff has selected Tryg Group’s proposal due to their understanding of the project, qualifications, and reasonable pricing in relation to other proposals received.
The approval of this contract with Tryg Group, LLC would authorize the project to proceed for the replacement of critical equipment, extending the operational life of the building and ensuring that the Museum continues to meet the professional standards and best practices required for accreditation.
BACKGROUND:
The Museum is a beloved community institution for Littleton’s citizens. In 2024, the Museum had 118,232 in-person visits, most are from Littleton and the immediate area, from the seven-county Denver Metro area, and within a 100-mile radius up and down the Front Range and into the Rocky Mountains and Eastern plains. The Littleton Museum has an outstanding reputation within the museum community and is one of only 1,110 to be accredited by the American Alliance of Museums, demonstrating the Museum meets the highest professional standards of the industry. Additionally, the Museum is one of only 214 museums--and the first museum in Colorado--to be designated as an Affiliate of the Smithsonian Institution.
While being relatively new, the Museum has an HVAC system that went online in 2004 and has run continually due to the need to maintain specific temperature and humidification levels for artifacts. In recent years, the system has struggled to maintain these requirements as it reached end of life. The Museum, with the help of Public Works, has upgraded or replaced much of the “low hanging fruit” projects that were possible to complete with existing yearly budgets. Staff are frequently struggling to keep equipment running correctly and due to the unreliability, facility and curatorial staff have had to make last minute changes to gallery exhibitions, limiting the type of exhibitions and artifacts that can be displayed for the community.
This project will include the following activities:
- Demolition of three roof mounted air handlers, two PK Modu-fire heating boilers, one hurst boiler and steam generator, four pumps and associated VFD’s, one air separator, one expansion tank, accumulator tanks, a water softener and brine tank system, two doors, concrete pads, and one pot feeder.
- The removal of existing combustion air intakes, flues, water and gas piping, conduits, and wiring.
- Installation of new concrete pads, two boilers, water softener system, two building heating water pumps and associated VFDs, one expansion tank, one electric heater, curb adaptors for RTU’s and steam generators, crane rigging services, water and gas piping and insulation, neutralizer kits, air separator, all electrical work, emergency power shut offs, and upgrade building automation controls.
With proactive replacements and proactive preventive maintenance, the Museum will be able to expand their offerings to the community and not be at risk of damaging artifacts. The completion of this project will help maintain the Museum’s affiliations and accreditations with the Smithsonian and American Alliance of Museums.
Prior Actions or Discussions
N/A
FISCAL IMPACTS:
The proposed construction contract with Tryg Group, LLC is $2,584,257.00. This project will be funded through the Sales Tax Capital Fund.
Pursuant to the City’s Procurement Policy, all contracts exceeding $500,000 must be approved by City Council.
STAFF RECOMMENDATION:
Staff recommends approval of the resolution for a construction contract with Tryg Group, LLC.
ALTERNATIVES:
Due to the current struggles to maintain existing equipment, if this project is not approved there may be requests for emergency funding for large individual repairs that cannot be covered with existing operating budgets. Due to the age of the equipment, even if funding is available, replacement parts are becoming more difficult to find resulting in longer periods of equipment down time. The Museum may potentially need to close to the public for extended periods when reasonable temperature conditions could not be reached. A delay could result in high material and labor costs.
PROPOSED MOTION:
Proposed Motion
I move to approve Resolution 115-2025 approving a Construction Contract with Tryg Group, LLC for the Museum HVAC Replacement Project, City Project No. FAC 75.