Agenda Date: 04/15/2025
Subject:
Title
Resolution 18-2025: Approving the first amendment to a construction agreement with E&M Concrete, LLC for the 2024 Miscellaneous Concrete Project, City Project No. 24-05
Body
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From: |
James L. Becklenberg, City Manager |
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Prepared by: |
Brent Soderlin, Director of Public Works & Utilities |
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Brent Thompson, City Engineer |
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Kimberly Dall, Assistant City Engineer |
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Matthew Matuszewski, CIP Manager |
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Presentations: |
N/A |
PURPOSE:
Does city council support Approving a Construction Contract Amendment with E&M Concrete, LLC for the 2024 Miscellaneous Concrete Project, City Project No. 24-05?
LONG-TERM OUTCOME(S) SERVED:
Safe Community; High-Quality Governance
DISCUSSION:
The City of Littleton’s Public Works Department’s pavement management program includes performing concrete repairs prior to surface sealing or resurfacing projects. Replacing concrete in advance of pavement preservation work provides high value by improving drainage and providing a stable edge to seal or pave against, as well as optimizing the value of preservation projects.
The city advertised the 2024 Miscellaneous Concrete Project on June 5, 2024. The bids were opened on June 21, 2024. Staff reviewed the submitted bids and found that E&M Concrete, LLC was the lowest and most qualified bidder. Work was performed on this project starting in early September and concluding in mid-December of 2024. Additional areas were identified for repairs throughout the project and resulted in additional work.
Approval of this resolution would authorize the first amendment to the agreement for the additional concrete work which was performed.
BACKGROUND:
The City of Littleton has approximately 360 lane miles of streets within the community’s transportation network. Littleton’s Public Works Department is responsible for the preservation and maintenance of the streets throughout the community, including the concrete curbs and gutters adjacent to the streets. Maintaining the adjacent concrete to the pavement is a best practice for preserving the asphalt surfaces, as well as protecting the financial investment of the preservation treatments.
The 2024 Miscellaneous Concrete Program planned to repair concrete in advance of 2025 pavement preservation projects. Work began in September 2024 to remove and replace damaged concrete. As the project proceeded, additional damaged sections of concrete outside of the project area were identified as critical to replace. These included:
1) Removal and replacement of damaged concrete sidewalk, curb, and gutter at the bus stop at S. Broadway and S. Grant Way.
2) Installation of additional detectable warning plates on curb ramps in the Southpark neighborhood.
3) Removal and replacement of severely damaged concrete sidewalk, curb, and gutter reported through See Click Fix, such as those in the photo below.
Prior Actions or Discussions
The original contract with E&M Concrete, LLC was approved by City Council on August 6, 2024 under Resolution 82-2024.
FISCAL IMPACTS:
The proposed amendment to the construction contract with E&M Concrete, LLC for the 2024 Miscellaneous Concrete Project, City Project No. 24-05 is $121,666.13. This project will be funded from the Capital Projects Fund.
STAFF RECOMMENDATION:
Staff recommends approval of the amendment to the construction agreement.
ALTERNATIVES:
If the contract amendment is not approved, the city will be unable to pay E&M Concrete, LLC for work performed on this project.
PROPOSED MOTION:
Proposed Motion
I move to approve Resolution 18-2025 approving the first amendment to a construction agreement with E&M Concrete, LLC for the 2024 Miscellaneous Concrete Project, City Project No. 24-05.